Accounts Payable Accountant

Under the direction of the Accounting Supervisor, the Accounts Payable (AP) Accountant provides financial and administrative support to field units or departments by processing accounts payable transactions; verifying compliance with organizational policies and internal controls; ensuring accurate general ledger coding; communicating with vendors and field personnel; performing journal entries and subsidiary ledger reconciliations; and assisting with internal and external audits and other assigned projects.

Provide bookkeeping services with an emphasis on Accounts Payable, including:

• Process full-cycle, high-volume accounts payable for multiple units.

• Maintain A/P vendor files and other accounting system files as required.

• Review new vendor documentation and ensure W9 & 1099 requirements are met.

• Verify accurate coding of invoices for payment.

• Ensure all organizational policies and procedures are followed.

• Maintain records of sales taxes for quarterly reporting.

• Generate checks and prepare backup documentation for distribution.

• Research A/P issues and resolve discrepancies.

• Follow up on outstanding or stale-dated checks.

• Serve as the primary liaison with field units regarding A/P matters.

• Standardize reimbursement and petty cash forms across all units.

• Verify that all vouchers and supporting documentation are properly filed.

• Reconcile A/P aging reports monthly.

• Process corporate credit card expenses accurately and promptly.

• Process personal reimbursements, petty cash, and mileage reimbursements.

• Verify proper general ledger coding of expenses.

• Ensure compliance with organizational policies and procedures.

• Communicate with cardholders to obtain required or missing documentation.

• Maintain records of cardholder personal expenses owed to the organization and follow up to ensure reconciliation.

• Assist with monthly and year-end closing procedures.

• Prepare journal entries for prepaid expenses.

• Review monthly expenses and prepare accruals as needed.

• Reconcile balance sheet accounts related to accounts payable.

• Prepare journal entries to record corporate credit card transactions.

• Perform journal entries to allocate shared expenses across units or departments.

• Perform journal entries to reclassify invoices and reimbursements.

• Assist with audit preparation, with an emphasis on accounts payable.

• Provide backup support during the absence of other A/P staff.

• Assist and support the Accounting Supervisor as needed.

• Perform any other duties that may be assigned.

1. Bachelor’s degree from a four-year accredited college or university with a minimum of 15 semester (or 20 quarter) units in accounting.

• One to three years of accounting or accounts payable experience.

• Training time is typically approximately three weeks (about 100 hours).

1. Ability to support the mission and values of the organization.

2. Collaborative, team-oriented working style.

3. Advanced computer skills: Microsoft Office; experience with Shelby and SQL reporting preferred.

4. Excellent interpersonal and written communication skills; able to communicate effectively with supervisors, program directors, and staff.

5. Self-motivated and deadline-driven.

6. Able to enter data with speed and accuracy.

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