Entry-Level Administrative Assistant

Job Title: Entry-Level Administrative Assistant

Position Summary:
We are seeking an organized and detail-oriented Entry-Level Administrative Assistant to join our team. This role requires strong communication skills, a professional phone presence, and the ability to effectively coordinate with both customers and vendors. The ideal candidate thrives in a fast-paced environment and is committed to supporting smooth and efficient administrative operations.

Key Responsibilities:

• Serve as a primary point of contact for customer and vendor inquiries via phone and email
• Schedule appointments, meetings, and follow-ups as needed
• Maintain organized records, files, and documentation to support administrative processes
• Perform data entry, generate reports, and assist with routine administrative tasks
• Coordinate with internal teams and external partners to ensure timely communication and task completion
• Support office organization and manage supply inventory
• Maintain a professional and courteous demeanor with all internal and external stakeholders

Qualifications:

• Previous experience in customer service or administrative roles, preferably involving phone communication with customers and vendors
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Ability to multitask and prioritize responsibilities effectively
• Professional phone etiquette with a customer-focused mindset

Preferred Qualifications:

• Experience working in a fast-paced office or operations environment
• Familiarity with general office software and communication platforms

KPG123