Administrative Assistant

We are in immediate need of a an Administrative Assistant. 

Pay range is between $25-$30/hour.

Candidate need to pass ITAR requirements (U.S. Citizen/Permanent Resident), background (SSN trace/verification and County Criminal check) and drug test prior to starting work.

Hours: 8:00 a.m.-5:00 p.m.

Major Responsibilities Administrative

• Place purchase orders, research, price, and purchase office furniture, supplies, materials, etc. (procurement)

• Maintain inventory of all supplies and tools (office/janitorial)

• Process payroll, review employee timesheets and maintain vacation/sick hours

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

• Maintain hard copy and electronic filing system

• Assist Quality Manager in maintaining AS9100 records, logs and audits

• Manage set up and oversee administrative policies and procedures for office

• Support staff in assigned project-based work

• Other duties as assigned

• Back up for procurement of Quotation Department

Bookkeeping

• Weekly and/or monthly financial/metric reporting

• Invoicing to customers

• Accounts receivable analysis and collection

• Receipts and billing

• Bank deposits

• Charge credit cards

• Assists in reconciling accounts

• Assist and serve as a back to the Administrative/Accounting Manager

Human Resources

• Manage all Human Resource Department and various tasks

• Performance reviews, counseling notices, health insurance, etc.

• Maintain employee records

• New hire and termination paperwork

• Employee trainings

Knowledge and Skills Knowledge of

• Microsoft Word, Outlook, and Excel

• Records management systems (both automated and paper files) to ensure accurate maintenance of files and ease of retrieval

• Word-processing, spreadsheet and database software programs related to job functions

• Basic bookkeeping

• Skill in:

• The use of office equipment (including computer devices, calculator, telephone, fax machine, copier)

Ability to

• Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty

• Plan, organize, prioritize and perform multiple tasks to perform job functions in an orderly, efficient manner

• Work independently with minimal supervision

• Review, proofread, and verify forms and financial documents for accuracy in calculation, coding, and adherence to policies and procedures

• Identify problems, analyze alternatives, and develop viable recommendations

• Read, comprehend and interpret written materials of moderate to complex difficulty

• Establish and maintain effective working relationships with those contact

• Perform detailed work with a high degree of accuracy

Qualifications

• High school diploma or GED required

• QuickBooks knowledge required

• Intermediate accounting / bookkeeping experience and/or education required

KPG123